Admin Assistant

Job Title: Admin Assistant - Our Lady of Lourdes Catholic Primary School

Salary Range: NJC Scale 4, Point 8 to 9 (Actual Salary £23,383 - £23,758)

Hours of Work: 8.00am to 4.00pm Monday to Thursday and 8.00am to 3.30pm Friday – 37 hours per week (with 30-minute unpaid lunch break per day)

Weeks Worked: 38 Weeks (Term-Time)

Weeks Paid: 44 Weeks

Purpose: To provide reception, administration, welfare and general office support ensuring the provision of an effective and efficient service that actively contributes to the smooth running of the school.

Our Lady of Lourdes Catholic Primary School and Nursery are seeking to recruit an enthusiastic and motivated Admin Assistant to provide reception, administration, welfare and general office support.

The ideal candidate will be able to work effectively with colleagues, children and their families/carers and have demonstrable experience of administrative work in a busy office environment.

Full details of the post and relevant application form are available on the Assisi Catholic Trust school vacancies page Assisi Catholic Trust - Home. All applicants must complete the CES Support Staff Application Form to be considered for this vacancy and submit it to [email protected].

Applications are welcome from non-Catholic candidates who support the Catholic ethos of our school.

Assisi Catholic Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expect all staff and volunteers to share this commitment. All posts are subject to pre-employment checks and Enhanced DBS clearance. References will be sought and an online search carried out on applicants as part of our due diligence.

Closing Date: 20th September 2026 Interviews: ASAP Start Date: ASAP

(We reserve the right to interview and appoint prior to the closing date.

Potential applicants are advised to apply early.)

Please note that we do not accept CVs or applications from agencies. Only shortlisted candidates will be contacted.

Job Description

Purpose: To provide reception, administration, welfare and general office support ensuring the provision of an effective and efficient service that actively contributes to the smooth running of the school.

Reception

· Provide friendly, professional, and effective first point of contact for callers, parents, students, visitors, supply staff, contractors, Governors and other stakeholders for the school.

· Manage communications such as telephone calls/visitors/emails and efficiently pass messages on, in a timely manner.

· Ensure school security arrangements are maintained, ensuring effective safeguarding procedures.

· Provide hospitality for visitors to the school.

· Maintain the school reception area to a neat, tidy and clean appearance ensuring the school is shown at its very best at all times.

Administration

· Provide general clerical support.

· Sort and distribute mail and prepare outgoing post.

· Assist with recording of attendance of pupils and record absences.

· Assist in the recording of school lunches.

· Coordinate the organisation of educational visits.

· Coordinate school communications including via social media channels.

· Manage school calendar.

· Assist in completing pupil registers; and maintaining accurate pupil records.

· Assist with the school’s payment system.

· Assist with school office email inbox.

Welfare

· Administer first aid/medications as and when required.

· Maintain an accurate record of incidents.

· Assist in the general welfare of pupils.

General

· Follow school policies to ensure the safeguarding of children.

· Follow school policies to actively support equality, diversity and inclusion and ensure the safety of all.

· Attend meetings and training sessions as required.

· Work with colleagues to achieve shared school objectives.

· Participate in the performance and development review process, taking personal responsibility for identification of learning, development and training in discussion with line manager and attend relevant school meetings as required.

· At the discretion of the senior leadership team, any other activities to support the smooth running of the school.

· The Governing Body is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share in this commitment.

Person Specification

Essential:

Flexibility, patience, a good sense of humour and the ability to remain calm under pressure and meet conflicting demands and deadlines

Ability to be proactive, use initiative, and know when, how and with whom to share information maintaining confidentiality and discretion

Ability to establish rapport and respectful and trusting relationships with children, their families and carers and other adults and staff.

A basic understanding of Health & Safety

Good organisational skills and attention to detail and the ability to follow and share instructions accurately

Experience of administrative systems and ICT packages, including Microsoft Office

Awareness of and commitment to equality

Sympathy with the school’s religious nature and ethos

Prepared to develop and learn in the role.

Desirable:

Experience of working in a busy office/ school environment

GCSEs (including English & Maths) at Grade C/4 and above or equivalent.

Knowledge of child protection and safeguarding policies and procedures

First Aid Qualification

Experience of working with MS teams/Google workspace

Use of school information system/payment system (Bromcom, MCas)

Pay: £23,383.00-£23,758.00 per year

Benefits:

• Company pension

Work Location: In person