Admin Assistant

The Administrative Assistant provides administrative and operational support by managing utility and service payments, office maintenance, inventory and asset records, reports, and general office administration. The role ensures efficient office operations through timely payment processing, facility upkeep, accurate documentation, and quality customer service for both internal and external stakeholders.

Job Description:

• Process and monitor payments for utilities, security services, tolls, and other administrative expenses.
• Coordinate with vendors and service providers to ensure timely billing, payment, and resolution of documentation issues.
• Monitor office facilities and coordinate maintenance and repair activities.
• Manage office supplies, asset inventory, uniforms, PPE, and employee access cards.
• Prepare and maintain administrative reports, payment records, and inventory documentation.
• Provide reception and administrative support, including handling calls, visitors, mail, courier services, and document transmittals.
• Coordinate with utility personnel and service providers to maintain a clean, safe, and organized office environment.
• Perform other administrative duties as assigned.

Job Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Management, or a related field.
• At least 1–3 years of administrative or office support experience.
• Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook.
• Strong organizational, communication, and customer service skills.
• Detail-oriented with the ability to manage multiple tasks and meet deadlines.
• Able to work independently while collaborating effectively with internal and external stakeholders.
• Willing to work onsite in Ortigas, Pasig City