Admin Assistant

About the role

We are seeking a dedicated and organised Admin Assistant to join CHUAN KOK HARDWARE PTE LTD in our Kallang Central Region office. This is a full-time position that plays a vital role in supporting the smooth and efficient operations of our organisation. As an Admin Assistant, you will be the backbone of our administrative functions, ensuring that day-to-day operations run seamlessly and that our teams have the support they need to succeed. This position is central to maintaining our high standards of organisation, communication, and professional service delivery.

Key responsibilities

• Manage and maintain office administration systems, including filing, record-keeping, and database management
• Provide comprehensive administrative support to management and team members, including scheduling meetings and managing calendars
• Handle incoming and outgoing correspondence, emails, and telephone communications in a professional manner
• Prepare and process administrative documentation, reports, and presentations
• Coordinate office activities and events, including ordering supplies, maintaining inventory, and managing vendor relationships
• Support recruitment processes by managing job applications, scheduling interviews, and maintaining personnel records
• Assist with financial administration tasks such as invoicing, expense reports, and payment processing
• Ensure office facilities and equipment are well-maintained and functioning properly
• Maintain confidentiality and handle sensitive information with professionalism and discretion
• Perform general clerical duties and other administrative tasks as assigned

What we're looking for

• Proven experience as an Administrative Assistant or in a similar administrative support role
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Strong written and verbal communication skills in English; proficiency in other languages is advantageous
• Proficiency in Autocount and Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team in a fast-paced environment
• Professional demeanour with excellent customer service skills
• Discretion and reliability when handling confidential information
• A proactive approach to problem-solving and willingness to take on additional responsibilities
• Familiarity with office management systems and administrative software is desirable

What we offer

CHUAN KOK HARDWARE PTE LTD is committed to providing a supportive and professional work environment where employees can thrive. We offer competitive remuneration packages commensurate with experience and qualifications. Our employees enjoy access to standard benefits including statutory contributions and leave entitlements. We believe in investing in the professional development of our team members and provide opportunities for career progression and skills enhancement. We foster a collaborative workplace culture that values hard work, integrity, and continuous improvement. Working with us means being part of an established organisation with a strong reputation in the hardware and machinery industry.

About us

CHUAN KOK HARDWARE PTE LTD is a reputable supplier of quality hardware and machinery products and services. With years of experience in the industry, we have built a strong foundation of trust and excellence with our customers and partners. Our company is dedicated to delivering reliable products, professional service, and value to our clients. We maintain a commitment to operational excellence, customer satisfaction, and ethical business practices. Our team is composed of dedicated professionals who share a passion for delivering quality and maintaining high standards in everything we do.

Apply now

If you are an organised, detail-oriented professional looking to join a dynamic team, we would like to hear from you. Please submit your resume, a cover letter, and any relevant supporting documents to apply for this Admin Assistant position. Join CHUAN KOK HARDWARE PTE LTD and become part of our growing team!