Admin Assistant

• Manages procurement activities, including monitoring Purchase Requisitions (PRs), Purchase Orders (POs), deliveries, and related documentation.
• Receives and verifies deliveries, prepares Receiving Reports, and maintains accurate records of actual deliveries and Delivery Receipts.
• Maintains and updates PR and PO monitoring files to ensure timely and accurate tracking of procurement transactions.
• Performs inventory management, including generating material and FIFO tags, conducting physical inventory counts, and performing inventory reconciliation.
• Monitors and maintains records of customer-owned materials to ensure proper tracking and accountability.
• Prepares and processes importation, exportation, and shipment documents, including PEZA and BOC documents, delivery receipts, invoices, and related paperwork.
• Generates control numbers through the PEZA portal and processes the liquidation of PEZA forms and Indirect Export LOA.
• Encodes, monitors, and files importation permits and shipment-related documents for proper recordkeeping and compliance.
• Coordinates with internal departments, suppliers, customers, and relevant government agencies to ensure the timely and proper processing of procurement, inventory, and logistics requirements.
• Ensures that all procurement, inventory, and import/export records are accurate, complete, organized, and properly maintained.

Qualifications

• Bachelor’s degree in BS Customs Administration, Business Administration, Operations Management, Supply Chain Management, or any other business-related course.
• With 1–2 years of relevant experience in procurement, inventory, logistics, import/export, or related functions.
• Knowledge of procurement processes, inventory management, and import/export documentation is an advantage.
• Familiarity with PEZA and BOC documentation and processes is preferred.
• Proficient in Microsoft Office applications, particularly Excel.
• Detail-oriented, organized, and capable of maintaining accurate records and documentation.
• Good coordination and communication skills, with the ability to work effectively with internal teams, suppliers, customers, and government agencies.