Admin Assistant

About us

Major Asia Manpower Inc. is a leading manpower solutions and recruitment company dedicated to connecting talented professionals with outstanding career opportunities across Asia. We specialise in providing comprehensive staffing services and human resources solutions to organisations across various industries. Our mission is to bridge the gap between skilled professionals and employers, fostering long-term partnerships that drive business success and career growth. With a commitment to excellence and integrity, we pride ourselves on understanding both our clients' needs and our candidates' aspirations.

About the role

We are seeking a dedicated and organised Admin Assistant to join our team in Manila City, Metro Manila on a full-time basis. This is a key position within our administrative operations, responsible for providing essential support to our management team and ensuring the smooth day-to-day functioning of our office. As an Admin Assistant, you will be the backbone of our administrative processes, managing a variety of tasks that require attention to detail, strong organisational skills and excellent communication abilities. This role is crucial to maintaining our operational efficiency and supporting our team's productivity.

What you'll be doing

• Manage and maintain filing systems, both physical and digital, ensuring all documents are properly organised and easily accessible
• Prepare and process administrative documents, including correspondence, reports and forms with accuracy and professionalism
• Provide comprehensive administrative support to management and staff, including scheduling meetings, managing calendars and coordinating appointments
• Answer and direct phone calls, respond to emails and greet visitors in a professional and courteous manner
• Arrange travel itineraries, book accommodations and manage expense reports for business trips
• Maintain office supplies inventory and place orders as needed to ensure smooth operations
• Prepare meeting agendas, take minutes and distribute documentation to relevant stakeholders
• Assist with data entry, database management and basic financial record keeping
• Coordinate office events, team activities and meetings as required
• Support human resources functions, including recruitment coordination and employee onboarding assistance

What we're looking for

• High school diploma or equivalent; additional qualification in business administration or office management is advantageous
• Proven experience of at least 2-3 years working as an administrative assistant or in a similar administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant office software
• Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively
• Strong written and verbal communication skills in English; Filipino language proficiency is highly preferred
• Outstanding attention to detail and accuracy in all work outputs
• Professional telephone etiquette and customer service skills
• Ability to work independently and as part of a team in a fast-paced environment
• Discretion and confidentiality when handling sensitive company information
• Reliability and punctuality with a strong work ethic
• Familiarity with recruitment or manpower services industry is preferred but not essential

What we offer

• Competitive salary package commensurate with experience and qualifications
• Comprehensive benefits including health insurance and wellness programmes
• Opportunities for professional development and skills training
• A supportive and collaborative work environment that values teamwork and innovation
• Career advancement opportunities within a growing organisation
• Flexible working arrangements to support work-life balance
• Regular performance reviews and constructive feedback to support your growth
• Access to company social events and team building activities

Apply now

If you are an organised, detail-oriented professional ready to make a significant contribution to our administrative team, we would like to hear from you. Please submit your CV, a cover letter and any relevant supporting documents to our recruitment team. Join Major Asia Manpower Inc. and become part of a dynamic organisation committed to excellence and employee satisfaction.