Admin Assistant

About the role

Glebe location . We are seeking a motivated, versatile and experienced administration assistant to join our small team of highly experienced engineering consultants to assist two consultants and share the general office administration.

Key responsibilities

• General office and administrative duties including email management and responding to general enquiries
• Diary management and maintaining Excel project registers
• Invoicing and general accounts receivable and payable through Xero
• Update and manage project filing and archiving
• Coordinating and assisting with production of detailed reports, photographic reports, sketch plans or fee proposals and controlling the quality of final products
• Researching background information to assist in assessment and report preparation
• Liaising with insurance and strata companies, tradespeople and other project stakeholders to coordinate inspections

About you

• Minimum 5 years' experience in administration
• Ability to coordinate, plan, prioritise, multitask, while working to strict timeframes
• Proficiency in the use of Microsoft Office products, in particular Word, Excel, and Outlook
• Experience using Xero, particularly invoicing, will be highly regarded, but not essential
• Highly developed communication skills (written and verbal), with exceptional attention to detail and the ability to rephrase and proof documents accurately
• Past experience in a design or construction office will be highly regarded, but not essential

Incentives

• The team has an excellent working culture with team lunches and other social events
• Growing firm with progression available (the previous person has moved to a higher role within the business)
• Flexible hours or reduced hours are available
• Rewarding and varied work collaborating with industry leaders