ADMIN ASSISTANT

Educar Shared Services Inc. is a shared services company providing administrative, operational, and support functions to its subsidiary businesses across various industries.

One of its subsidiaries, Educar Distribution Inc. (EDI), established in 2023, is a fast‑growing foodservice distribution company under the Educar Group of Companies. EDI aims to be the preferred end‑to‑end solutions provider in the Philippine foodservice industry, covering product sourcing, value‑driven distribution, and strong partnerships with hotels, coffee shops, and restaurant chains nationwide.

EDI carries a wide portfolio of premium foodservice products, including dairy, pastries, chocolates, and other food‑related items, representing top global brands. Visit https://www.educardistribution.com/about-us for more details.

Job Summary

The Administrative Assistant provides administrative and clerical support to ensure the efficient day-to-day operations of the office. The role is responsible for document management, scheduling, coordination, record keeping, purchasing support, and assisting various departments in achieving operational objectives.

Key Responsibilities

• Provide administrative and clerical support to the assigned department.

• Prepare, organize, and maintain office documents, reports, and filing systems.

• Process and monitor purchase requests, invoices, and other administrative documentation.

• Coordinate with internal departments and external vendors regarding administrative concerns.

• Maintain accurate records, databases, and confidential files.

• Assist in preparing reports, presentations, and other business documents.

• Monitor and track departmental expenses and administrative requirements.

• Ensure proper safekeeping of company documents and records.

• Support company activities, meetings, and events as required.

• Perform other administrative duties assigned by the immediate supervisor.

Qualifications

• Bachelor's Degree in Business Administration, Office Administration, Management, or any related course.
• At least6 months - 1 yearof experience in an administrative or office support role.
• Fresh graduates are encouraged to apply. Experience in an administrative or office support role is an advantage but not required.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.
• High level of accuracy and attention to detail.
• Ability to handle confidential information with professionalism.
• Strong interpersonal skills and the ability to work with different departments.
• Able to work independently and manage multiple tasks in a fast-paced environment.