Admin Assistant

Provide comprehensive administrative and operational support to the real estate team, ensuring smooth daily office operations, accurate documentation, timely coordination, and effective communication with agents, clients, developers, landlords, tenants, and government-related entities.

Key Responsibilities

• Provide day-to-day administrative support to management, agents, and the real estate team.
• Prepare, organize, and maintain property-related documents, contracts, forms, NOCs, letters, and correspondence.
• Assist with property listings by collecting and verifying unit details, photographs, availability, pricing, and required documents.
• Upload, update, and monitor property listings across real estate portals and internal CRM systems.
• Coordinate with agents regarding property information, listing updates, viewing schedules, and required documentation.
• Assist with Ejari, DLD/RERA, Trakheesi, and other real estate-related administrative processes, as required.
• Coordinate with developers, property owners, landlords, tenants, and service providers for required documents and approvals.
• Prepare tenancy, sales, and administrative documents for review and signature.
• Maintain organized digital and physical filing systems for property, client, employee, and company records.
• Monitor document expiry dates, permits, registrations, and other compliance-related requirements.
• Assist in preparing commission sheets, payment records, invoices, receipts, and other administrative reports.
• Handle incoming calls, emails, WhatsApp messages, and general inquiries professionally.
• Schedule meetings, property viewings, appointments, and internal staff activities.
• Support management with reports, spreadsheets, presentations, correspondence, and other administrative tasks.
• Coordinate office supplies, maintenance requests, and general office requirements.
• Maintain confidentiality of company, client, employee, and transaction-related information.
• Follow company policies, procedures, and applicable UAE real estate regulations.
• Perform other administrative and operational duties assigned by management.

Required Skills

• Strong organizational and administrative skills.
• Good knowledge of Microsoft Office, particularly Word and Excel.
• Familiarity with real estate CRM and property portals such as Property Finder, Bayut, and Dubizzle.
• Knowledge of UAE real estate documentation and processes is an advantage.
• Strong written and verbal communication skills.
• Ability to manage multiple tasks and meet deadlines.
• High attention to detail and accuracy.
• Professional communication and customer-service skills.
• Ability to work independently and coordinate effectively with a team.
• Discretion when handling confidential information.

Preferred Experience

• Previous administrative experience in a real estate brokerage or property management company.
• Experience dealing with property listings, contracts, NOCs, tenancy documentation, and government-related portals.
• Knowledge of Dubai real estate procedures, including DLD/RERA and Trakheesi, is an advantage.

Pay: From AED3,000.00 per month

Work Location: In person