Admin Assistant

About the role

A site administrative role supporting daily administrative and documentation matters on construction projects.

Key responsibilities

• Handle daily site administrative and documentation matters
• Maintain proper filing and records for project documents, letters, submissions, and correspondence
• Assist the project team in preparing and tracking documents such as letters, RFI, AI, reports, and submissions
• Coordinate with site staff, consultants, subcontractors, and suppliers on administrative matters
• Manage attendance records, delivery orders, invoices, purchase documents, and other site-related records
• Prepare meeting minutes and other administrative documents when required
• Provide general administrative support to the Project Manager and site team

About you

• Basic knowledge of Microsoft Office (Word and Excel)
• Organized, responsible, and able to maintain proper documentation and filing
• Able to communicate and coordinate effectively with different parties
• Able to work independently and support the site team when required
• Candidates with limited experience but willing to learn and adapt to the construction environment may also be considered