Admin Assistant

Job Summary

The Admin Assistant provides administrative and office support to ensure smooth day-to-day operations. This role handles call coordination, administrative documentation, office purchasing, vendor coordination, and supports service and operational activities. This position is office-based.

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Key Responsibilities

1. Call Handling

• Answer and route incoming calls in a professional and timely manner.

2. Administrative & Office Support

• Provide administrative support for operational and sales-related documentation, including order processing, status tracking, email correspondence, invoice submission, and data entry.
• Maintain accurate records in internal systems.
• Handle office purchases upon request, including sourcing, ordering, and tracking of office supplies and ad-hoc items.
• Support staff activities and events, including sourcing venues and coordinating team-building activities.
• Serve as a member of the BizSafe Committee.

3. Vendor Coordination

• Coordinate with vendors and service providers for procurement, repairs, and maintenance services.
• Track vendor invoices, service completion, and delivery timelines.
• Maintain vendor records and monitor contract renewals and expiries.
• Source new vendors to ensure service quality and cost effectiveness.
• Support operational needs through occasional overtime (including 1 or 2 weekend), particularly during repair completion periods or annual electricity shutdowns.

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Qualifications & Experience

Education

• Minimum GCE O-Level, Nitec / Higher Nitec, or equivalent.
• Diploma in Business Administration or a related discipline would be an advantage.

Experience

• Minimum 1 year of experience in an administrative or office support role.

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Skills & Competencies

• Good communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Customer-oriented with a professional and friendly demeanour.
• Ability to work independently and collaborate with internal teams.
• Only Singaporean / Permanent Residents may apply.