Admin Assistant

Job Summary

Assist the Project,Servicing & AccountsDepartment in an air conditioning company by managing document filing, preparing quotations and purchase orders, issuing invoices, handling phone calls, and collecting mail.

Responsibilities

File and organize documents to maintain accurate records for the Project and Servicing Department

Type quotations and purchase orders to support project and service operations

Issue invoices promptly to ensure timely billing and payment processing

Answer incoming calls professionally to provide information and direct inquiries

Collect letters from the post box to manage incoming correspondence

Use Microsoft Word to create and format documents for quotations and correspondence

Use Microsoft Excel to maintain and update records related to orders and invoices