Admin Assistant

Key Duties & Responsibilities:

1. Accounts & Finance Administrative Support

• Perform banking and payment related tasks such as customer cheques at the bank, make utility payments and handle payments for company and hostel utilities such as SAMB, TNB, TM and other relevant service providers.
• Assist the Accounts Department with external task and document submission.
• Ensure all payment related documents, receipts and supporting documents are properly returned and submitted to the relevant department.

2. HR & Admin

• Provide general administrative and runner support to HR & Admin department.

• Perform daily outside administrative tasks and official document submissions as assigned.

• Deliver and collect documents from government departments, agencies, banks and other external parties.

• Support general office and company administrative activities.

• Submit documents relating to foreign workers and assist with payment of penalties/compounds and other Immigration related matters.

• Assist with submission of police reports for foreign workers who abscond.

• Send foreign workers for medical examinations (Fomema) and collect relevant documents or results.

• Accompany or send foreign workers for medical consultation, treatment and follow-up when required.

• Assisting in submission to Socso and other supporting documents for accident cases.

• Assist with foreign workers bank related administrative matters.

• Submit HR related documents and correspondence to LHDN where required.

• Submit supply, logistics and other relevant documents to Custom

• Assist with submission or collection of documents to BOMBA and other administrative matters.

• Assist to conduct monthly inspection of foreign worker hostels according to the established schedule.

• Monitor hostel duty rosters and housekeeping arrangements in line with FSSC, SEDEX and company requirements.

3. Company Premises & General Affairs

• Assist in maintaining the cleanliness and general condition of company vehicles, including two company cars.
• Monitor and coordinate general maintenance of company surroundings and facilities such as flag poles, parking lines, rest areas, canteen facilities and sewage tanks.
• Report defects and maintenance requirements to the relevant department.

4. Office & Production General Supplies

• Purchase and replenish general cleaning and housekeeping items for office and production, such as brooms, mops, dustbins, plastic bags and other general cleaning materials.
• Liaise with relevant departments regarding their general supply requirements.

5. Sales & Marketing Administrative Support

• Provide administrative and runner support to the Sales & Marketing Department, particularly following the relocation of the SPTE Sales Team to the SPAK Plant.
• Coordinate the movement and collection of sales related samples and documents between SPTE Plant and SPAK Plant.
• Deliver samples, documents and other sales related materials between locations as required.
• Support other Sales & Marketing administrative activities and ad-hoc requirements.

6. Ayer Keroh (SPAK) Plant

• When travelling to the SPAK Plant, perform necessary administrative task at nearby government offices, agencies, banks and other relevant locations where practical.
• Provide flexible administrative support to meet the operational requirements of different departments.
• Assist with urgent or ad-hoc duties and operational support as assigned by the supervisor/HOD.