Admin Assistant

About the role

This role involves managing purchasing and ordering processes based on project and site requirements, as well as providing administrative support to ensure smooth operations across purchasing, material tracking, and project coordination.

Key responsibilities

• Prepare and process purchase orders based on project and site requirements
• Source and compare prices from suppliers and vendors
• Request quotations and negotiate pricing where required
• Place orders and follow up with suppliers on order status
• Monitor material availability, delivery schedules and lead times
• Coordinate with suppliers regarding delivery arrangements and site requirements
• Check purchase orders, delivery orders, invoices and supplier quotations for accuracy
• Follow up on outstanding or delayed orders
• Maintain proper records of purchase orders, quotations, delivery orders and invoices
• Update purchasing and material tracking records

Requirement

• Minimum 1–2 years of administrative or purchasing experience preferred
• Experience in construction, renovation, interior fit-out or related industries will be an advantage
• Good organisational and coordination skills
• Able to communicate effectively with suppliers and internal teams
• Basic knowledge of Microsoft Excel, Word and email
• Good attention to detail and accuracy
• Able to work independently and manage multiple orders at the same time
• Responsible, proactive and willing to learn
• Able to work in a fast-paced environment