Admin Assistant

Company Overview

The client is located in Singapore, providing HR administrative support including payroll assistance, work pass management, billing, and general office duties to support management and staff efficiently.

Job Summary

Assist the HR Manager with onboarding, employee queries, invoicing, billing, and provide general administrative support to management and staff in a 5-day workweek environment.

Responsibilities

Support the HR Manager in onboarding new employees and responding to employee queries to ensure smooth integration and communication

Prepare and process invoicing and billing documents accurately to support financial operations

Perform assigned ad-hoc administrative duties to assist daily office functions and management needs

Provide general administrative support to management and staff to maintain efficient office operations

Use Microsoft Office Suite (Word, Excel, Outlook) proficiently to complete documentation and communication tasks

Organize and manage multiple tasks effectively to meet deadlines and support team productivity

Communicate clearly in both written and verbal English and Mandarin to facilitate internal and external interactions

Preferred competencies and qualifications

Completion of GCE ‘A’ Levels or equivalent with relevant HR or administrative experience

Assisting Human Resource Manager of daily and monthly duties: -

• assist monthly payroll for staff and sub-contractors' payment
• assist work pass application, renewal & cancellation
• assist IR8A, IR21, childcare leave, NS men, etc
• assist billing & invoicing
• assist driver/ vehicle summon/ fine / accident monitoring
• assist any ad-hoc duties as assigned

Job Requirements

5 days work-week (full time job)

Computer knowledge a must

Basic accounting knowledge

Experience in Administrative ar least 1 year or more

Salary: $2,000 to $2,400 per month base on working experience