Admin Assistant

Job Summary

Responsible for providing daily administrative and clerical support to ensure smooth office operations, proper documentation, coordination and record keeping. The role also supports company ISO documentation and general office requirements.

Job Scope

• Provide general administrative and clerical support to management and departments.
• Handle incoming calls, emails, correspondence and general enquiries.
• Prepare, organize and maintain company documents, records and filing systems.
• Assist in preparing letters, quotations, reports, forms and other administrative documents.
• Maintain office records, databases and document tracking.
• Coordinate meetings, appointments, schedules and internal arrangements when required.
• Manage office supplies, stationery and pantry items and arrange replenishment when necessary.
• Assist with purchase requests, purchase orders and supplier coordination.
• Follow up with suppliers, contractors and service providers on administrative matters.
• Arrange courier services, deliveries and document collection.
• Maintain records of company assets, equipment, keys and other office items.
• Assist with staff claims, attendance records, leave documents and other basic HR administrative matters when required.
• Support management in preparing reports, presentations and meeting documents.
• Assist in arranging company events, meetings, training and other internal activities.
• Ensure office facilities are properly maintained and report any maintenance issues.
• Handle confidential company information and documents appropriately.
• Perform data entry and ensure information is updated accurately.
• Support other departments with administrative matters when required.
• Perform any other administrative duties assigned by management.

ISO Responsibilities

• Assist in maintaining documents and records according to the company’s ISO Quality Management System (QMS).
• Support document control, including filing, updating, distributing and maintaining approved documents and forms.
• Ensure outdated documents are removed or properly identified according to ISO requirements.
• Maintain relevant ISO records, checklists, forms and supporting documents.
• Assist in preparing documents for internal and external ISO audits.
• Follow up with departments on required ISO documents and records.
• Assist in updating SOPs, forms and administrative procedures when required.
• Support corrective actions and improvement activities related to administrative matters.

Minimum Requirements

• SPM, Certificate, Diploma or equivalent qualification.
• Minimum 1–2 years of administrative experience is preferred.
• Fresh graduates with good administrative and communication skills may also be considered.
• Proficient in Microsoft Word, Excel, PowerPoint and basic office applications.
• Good filing, documentation and organizational skills.
• Good written and verbal communication skills.
• Able to multitask and work independently with minimal supervision.
• Responsible, organized and detail-oriented.
• Basic knowledge of ISO 9001 / document control will be an advantage.
• Able to maintain confidentiality and handle company information professionally.

职位类型：全职

薪资： RM2,000.00至RM3,000.00（每月 ）

Work Location: 现场办公