Admin Assistant

About the role

We are seeking a proactive and organised Admin Assistant to join our team in Shah Alam, Selangor. This is an excellent opportunity to become an integral part of our administrative operations, providing essential support to ensure the smooth running of our office. In this role, you will be the backbone of our administrative function, handling a diverse range of tasks that keep our organisation operating efficiently. You will work closely with your supervisor by demonstrating your commitment to excellence and attention to detail in every task you undertake.

Key responsibilities

Managing and maintaining filing systems, both physical and digital, ensuring all documents are organised and easily accessible

1. Handling incoming and outgoing correspondence, including emails, Whatapps
2. Providing administrative support to various departments as required
3. Maintaining office supplies inventory and placing orders when necessary
4. Greeting customers and managing queries duties as needed
5. Data entry and maintaining accurate records and databases
6. Assisting with general office administration tasks including invoicing, expense reporting and payroll support
7. Supporting the organisation of documents keeping

What we're looking for

1. Proven experience working in an administrative or office support role
2. Excellent organisational and time management skills with the ability to juggle multiple tasks
3. Good written and verbal communication skills in English; proficiency in Malay is advantageous
4. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience with office management software
5. Attention to detail and a commitment to maintaining accuracy in all work
6. Professional demeanour with a customer-service oriented approach
7. Ability to work independently and as part of a team in a fast-paced environment
8. Discretion and reliability in handling confidential information
9. Flexibility to adapt to changing priorities and demands