Admin Assistant

About the role

We are seeking a dedicated and organised Admin Assistant to join the EMAS Security SDN BHD team in Sentul, Kuala Lumpur. This is a full-time position that plays a crucial role in supporting the smooth and efficient operation of our administrative functions. As an Admin Assistant, you will be the backbone of our office operations, ensuring that all administrative processes run seamlessly and that our team has the support they need to focus on core business activities. This role is essential to maintaining our high standards of professionalism and operational excellence.

Key responsibilities

• Managing and organising office files, documents, and records in a systematic and secure manner
• Providing general administrative support to management and departmental staff
• Handling incoming and outgoing correspondence, including emails, postal mail, and courier services
• Scheduling and coordinating meetings, appointments, and conference room bookings
• Maintaining office supplies inventory and placing orders when stock levels are low
• Processing invoices, expenses, and other routine financial documentation
• Answering telephones and directing calls to appropriate departments or individuals
• Assisting with data entry and maintaining accurate administrative databases
• Supporting human resources with employee onboarding and offboarding procedures
• Coordinating office maintenance and liaising with external service providers
• Preparing reports and presentations as requested by management

What we're looking for

• Proven experience working as an Administrative Assistant or in a similar administrative support role
• Strong organisational skills with the ability to multitask and prioritise effectively
• Excellent written and verbal communication skills in English and Malay
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
• Attention to detail and commitment to maintaining accuracy in all administrative tasks
• Professional demeanour and ability to interact courteously with colleagues at all levels
• Time management skills with the ability to meet deadlines consistently
• Discretion and confidentiality when handling sensitive company information
• Flexibility and willingness to support additional tasks as required
• Customer service orientation and a collaborative approach to working within a team
• Preferred: Experience in a security services or corporate environment

What we offer

We are committed to providing a supportive and professional work environment for all our employees. We offer competitive remuneration and benefits, including health insurance coverage and staff development opportunities. We believe in recognising and rewarding the contributions of our team members through fair compensation and opportunities for career progression. We foster a collaborative workplace culture where your efforts are valued and where you can develop your skills and expertise. Additionally, we provide a supportive work environment with flexible working arrangements to help maintain a healthy work-life balance.

About us

EMAS Security SDN BHD is a professional security services company dedicated to providing comprehensive and reliable security solutions to our clients. With a commitment to excellence and integrity, we have established ourselves as a trusted partner in the security industry. Our team comprises skilled professionals who work together to deliver high-quality services and maintain the safety and security of our clients' operations. We pride ourselves on our professionalism, attention to detail, and customer-focused approach. We are an organisation that values teamwork, continuous improvement, and the development of our employees, creating an inclusive workplace where everyone can contribute to our collective success.

Apply now

If you are an organised and proactive individual with strong administrative capabilities, we would like to hear from you. Please submit your resume, a cover letter, and any relevant documentation to EMAS Security SDN BHD. Join us and become an integral part of our dynamic team in Sentul, Kuala Lumpur.