Admin Assistant

About the role

This is an administrative support position responsible for providing comprehensive HR, accounting, finance, inventory, and general administrative support across multiple departments. The role involves maintaining employee records and documentation, processing financial documents, managing petty cash and inventory systems, and coordinating administrative functions across the organization.

Key responsibilities

• Assist in maintaining and updating employee 201 files, employment records, contracts, memoranda, and other HR documents
• Assist in attendance, DTR, leave, recruitment, onboarding, and employee documentation monitoring
• Prepare, route, scan, file, and track HR forms and documents for approval and recordkeeping
• Assist in encoding, filing, scanning, and organizing invoices, official receipts, service invoices, payment vouchers, purchase requests, and supporting documents
• Update assigned Accounts Receivable, Accounts Payable, billing, collection, expense, payment, and finance trackers
• Maintain the petty cash monitoring and liquidation tracker and ensure all releases and liquidations are properly recorded
• Maintain and regularly update inventory records for office supplies, equipment, tools, consumables, and other assigned company assets
• Maintain organized physical and electronic filing systems and ensure documents are properly labeled, stored, and readily retrievable
• Coordinate with HR, Accounting, Finance, Procurement, Operations, and other departments regarding assigned administrative requirements
• Perform assigned tasks accurately, completely, and within required deadlines

About you

• Maintain strict confidentiality of employee and company information
• Maintain professionalism, confidentiality, attention to detail, accountability, and proper handling of company funds, records, and assets
• Observe proper authorization and segregation of duties; shall not independently approve payroll, payments, accounting entries, hiring decisions, or financial commitments unless specifically authorized
• Achieve at least 98% accuracy in data encoding