Admin Assistant

About the role

To provide efficient administrative and operational support to the Production function, ensuring accurate inventory tracking, mould management documentation, and smooth coordination across departments within the plastic injection moulding plant.

Key responsibilities

• Maintain and update stock cards for all incoming and outgoing raw materials and parts
• Monitor and record daily stock movements (in/out) accurately
• Manage raw part and component requisitions to support uninterrupted production
• Assist in stock-taking activities and ensure inventory records are up to date
• Support month-end inventory reconciliation and reporting
• Maintain and update mould cards with accurate usage, servicing, and status records
• Track and update mould servicing schedules and records
• Maintain mould mapping to ensure correct mould allocation and traceability
• Assist the Production Manager in preparing monthly inventory reports, delivery orders, supplier delivery orders, invoices, and outgoing check sheets
• Coordinate between production, warehouse, purchasing, suppliers, and other departments to resolve daily operational and administrative issues

About you

• Diploma or Degree in Business Administration, Supply Chain, or related field
• Minimum 1–3 years of administrative experience in manufacturing (plastic injection moulding preferred)
• Strong knowledge of inventory and documentation processes
• Proficient in Microsoft Office (especially Excel)
• Experience with ERP/MRP systems is an advantage
• High attention to detail
• Strong organizational and documentation discipline
• Proactive coordination and follow-through
• Ability to manage multiple tasks in a fast-paced environment
• Process-driven and compliance-oriented mindset