Admin Assistant

We are growing Medical Distributor company located at SS15 Subang Jaya, Selangor. We are looking for suitable candidates to fulfilled the below two positions.

ADMINISTRATIVE ASSISTANT

Job Requirements:

·         At least a Diploma in Business Administration, Business Management or related disciplines from university.

·         Working experience in administrative functions, fresh graduates are encouraged to apply.

·         Strong organization skills, resourcefulness, and pays close attention to details.

·         Able to work independently with minimal supervision as well as in a team.

·         Proficiency in Microsoft Office applications.

Job Responsibilities

·         Provide day-to-day administrative support to ensure smooth office operations.

·         Manage filing, documentation, data entry, correspondence, and maintenance of records.

·         Prepare and organize documents, reports, letters, quotations, purchase orders, and other administrative paperwork.

·         Assist in preparing tender submissions, including compiling tender documents, completing forms, preparing supporting documentation, and ensuring all required information is included.

·         Coordinate with relevant departments, suppliers, and external parties to obtain information and documents required for tender submissions.

·         Monitor tender deadlines, submission requirements, and ensure documents are submitted accurately and on time.

·         Maintain proper records of tender documents, submissions, correspondence, and related information.

·         Assist in preparing quotations, proposals, presentations, and other business documents when required.

·         Handle incoming and outgoing emails, calls, and correspondence professionally.

·         Provide general administrative support to management and other departments as required.

·         Perform any other administrative duties or ad-hoc assignments as assigned by the management.

STORE ASSISTANT

Job Requirements:

·         Possess minimum SPM or Certificate or Diploma.

. Store related experience is an added advantage

·         Basic knowledge in Microsoft Office and system related to stock.

·         Ability to work both independently and as part of a team.

·         Responsible, disciplined, adaptable, and able to work independently with minimal supervision.

Job Responsibilities

·         Assist in the daily operations of the company’s store.

·         Receive, inspect, and verify incoming medical devices, equipment and accessories.

·         Ensure all incoming and outgoing goods are properly recorded and documented.

·         Maintain accurate inventory records and ensure stock quantities are updated promptly.

·         Prepare and pick goods according to customer orders, delivery schedules, and approved documentation.

·         Pack and label products appropriately to prevent damage during storage and transportation.

·         Assist with the loading and unloading of goods while ensuring proper handling of medical devices and equipment.

·         Check product descriptions, model numbers, serial numbers, batch/lot numbers, expiry dates, and quantities where applicable.

·         Maintain the cleanliness, organization, and safety of the store.

·         Follow company procedures and applicable requirements for the proper handling, storage, traceability, and distribution of medical devices.

·         Perform other store and ad-hoc duties as assigned by the management.