Admin Assistant

Entry-Level Executive Assistant Track
Location: Remote / Work From Home
Employment Type: Full-Time, Monday to Friday, 5:00 PM to 2:00 AM

About the Role

We are looking for a detail-oriented and organized Administrative Assistant to provide basic administrative and coordination support to the executive team.

This is an entry-level role designed for someone who wants to develop their skills toward an Executive Assistant position. The role will primarily involve managing emails, checking and organizing calendars, handling basic follow-ups, and assisting with day-to-day administrative tasks.

You do not need extensive Executive Assistant experience. We are looking for someone who is organized, responsive, reliable, and willing to learn.

Key Responsibilities

• Monitor and organize incoming emails and messages.
• Respond to basic emails and inquiries based on provided instructions.
• Forward or escalate emails that require the attention of the executive or manager.
• Check and maintain executive calendars and schedules.
• Help coordinate and confirm meetings and appointments.
• Send calendar invites and meeting reminders.
• Keep track of important dates, deadlines, and scheduled activities.
• Follow up on pending tasks, requests, and appointments.
• Assist with basic administrative and documentation tasks.
• Organize files, documents, and other information as needed.
• Perform basic online research and information gathering.
• Prepare simple reports, lists, summaries, or trackers.
• Assist with other routine administrative tasks assigned by the executive or management team.

Qualifications

• Open to entry-level applicants and candidates with limited administrative experience.
• Strong written and verbal communication skills.
• Comfortable communicating through email and online messaging platforms.
• Organized and detail-oriented.
• Able to manage schedules, reminders, and simple follow-ups.
• Basic knowledge of Google Workspace.
• Comfortable using calendars, email, spreadsheets, and other online tools.
• Able to follow instructions and complete tasks independently.
• Reliable and responsive during working hours.
• Willing to learn and gradually take on more Executive Assistant responsibilities.

Preferred Skills

• Previous experience as an Administrative Assistant, Virtual Assistant, Receptionist, Customer Support Representative, or similar role is a plus.
• Experience with Gmail, Google Calendar, Google Drive, Google Docs, and Google Sheets is an advantage.
• Good attention to detail and ability to spot scheduling conflicts or missing information.
• Professional and courteous communication style.