Admin Assistant

Job Detail

• Offerd Salary KES 40,000.00+ /Month
• Experience 2 Years
• Industry Financial Services
• Qualification Unspecified

Job Description About Us Access Platinum Capital Limited is a Kenyan financial services company providing innovative, technology-enabled financing solutions to SMEs, suppliers, distributors and individuals.

The company specialises in supply-chain finance, LPO financing and working-capital solutions, enabling businesses to access liquidity required to fulfil orders, manage cash flows and grow their operations. Access also provides digital credit solutions, including salary advances and check-off loans.

Our business model combines relationship-driven financial solutions with digital technology, allowing us to simplify access to credit, improve turnaround times and strengthen credit monitoring and portfolio management.

Access Platinum Capital is evolving into a digital SME and trade-finance platform, with a strategic focus on supply-chain finance, embedded finance, data-driven credit and digitally delivered financial services.

Our vision is to become a leading technology-enabled financial partner for African SMEs by connecting businesses to the working capital they need to participate, grow and thrive within modern supply chains.

Role Overview The Admin Assistant plays an important role in ensuring the organisation operates smoothly, efficiently, and professionally on a day-to-day basis. As the first point of contact for the organisation, the role helps create a positive experience for clients, visitors, and stakeholders while providing reliable administrative and coordination support to the Director and wider team. By keeping information, schedules, communication, and office processes well organised, the Admin Assistant enables the team to focus on its core responsibilities and contributes to the organisation’s broader goals of efficiency, professionalism, and effective service delivery.

The role is well suited to someone who is organised, discreet, responsive, and able to manage multiple priorities with attention to detail in a fast-paced office environment.

Key Competencies

• Discretion: Handles sensitive information- the Director’s schedule, correspondence, records with confidentiality.
• Prioritisation: Distinguishes urgent from routine, and manages competing demands without constant supervision.
• Communication: Clear, professional written and verbal communication across visitors, staff, and service providers.
• Reliability: Consistently meets deadlines and follows through on commitments.

Due to the large volume of applications expected, only shortlisted candidates will be contacted. What You Will Do

• Front Office Management: Serve as the first point of contact for visitors, clients, and staff, ensuring a professional and welcoming front office experience.
• Reception & Communication: Manage incoming calls, emails, correspondence, deliveries, and general enquiries, directing them to the appropriate persons.
• Director's Calendar Management: Maintain the Director's calendar, schedule meetings and appointments, and provide timely reminders and follow-ups.
• Administrative Support: Provide day-to-day administrative support to the Director and other departments as required.
• Meeting Coordination: Coordinate meetings, including scheduling, room preparation, invitations, materials, and follow-up on action points.
• Office Coordination: Support the smooth running of the office by coordinating supplies, facilities, service providers, and maintenance requests
• Records & Documentation: Maintain accurate physical and electronic records, correspondence, registers, and administrative documents.
• Travel & Logistics: Arrange travel, accommodation, transport, and other logistics for the Director and staff when required.
• General Coordination: Follow up on administrative tasks across departments, maintain confidentiality, and ensure assigned actions are completed on time.

Qualifications

• Diploma in Business Administration, Office Administration, or a related field.
• 2 to 3 years of experience in administration, front office, or executive support.
• Previous experience supporting a senior executive is an advantage.
• Proficiency in Microsoft Office (Outlook, Word, Excel including basic formulas and data entry for tracking/reporting).
• Experience with digital calendars, email, and video-conferencing tools.
• Strong written and verbal communication skills.