Admin Assistant

Job Responsibilities

• Provide general administrative and clerical support.
• Answer and direct phone calls, emails, and other correspondence.
• Manage calendars, schedule appointments, meetings, and travel arrangements.
• Prepare, edit, and file documents, reports, and presentations.
• Maintain and organize physical and electronic filing systems.
• Handle data entry and ensure records are accurate and up to date.
• Order and manage office supplies and equipment.
• Receive and assist visitors in a professional manner.
• Liaise with internal departments, clients, vendors, and external stakeholders.
• Support HR functions such as maintaining employee records, onboarding, training, safety and others administration (where applicable).
• Ensure office operations run efficiently and comply with company policies.
• Handle reception duties, including welcoming and assisting customers, visitors, and other external parties.
• Attend to incoming enquiries and direct visitors to the appropriate department or personnel.
• Manage, supervise, and liaise with cleaning staff/service providers to ensure proper cleaning and maintenance of the premises.
• Perform other administrative duties assigned by management.

Required Skills and Qualifications

• Mandarin Speaker
• Organization: Strong multitasking skills to handle multiple projects simultaneously.
• Communication: Excellent verbal and written skills for customer interaction.
• Software Proficiency: Experience with Microsoft Office (Excel, Word, Power Point) and CRM software.
• Accuracy: High attention to detail for data entry and document preparation.
• Experience: Generally, requires 1-2 years in administration or customer service.

Language:

• Mandarin (Preferred) to liaise with Mandarin speaking counterparts

Work Location: 现场办公