Admin Assistant

What you'll be doing

• Managing and organising files, records, and documentation systems to ensure accurate information retrieval and compliance with company procedures.
• Providing comprehensive administrative support to management and team members, including scheduling meetings, coordinating diaries and managing correspondence.
• Preparing and processing routine administrative documents, reports and spreadsheets.
• Answering telephone enquiries and directing calls to the appropriate personnel in a professional manner.
• Maintaining office supplies inventory and placing orders as required to ensure smooth daily operations.
• Assisting with data entry and database management tasks to maintain accurate records.
• Coordinating office facilities and ensuring a productive working environment.
• Supporting the organisation of meetings, events and internal functions as needed.
• Handling confidential information with discretion and professionalism.
• Performing general administrative tasks and ad-hoc duties to support business operations.

What we're looking for

• Proven experience in an administrative or office support role, ideally in a professional services or project-based environment.
• Excellent organisational and time management skills with the ability to manage multiple tasks efficiently.
• Strong written and verbal communication skills, with the ability to communicate professionally across all levels of the organisation.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office software
• Attention to detail and accuracy in all administrative tasks and documentation.
• Professional demeanour with a positive attitude and willingness to support team members.
• Ability to work independently and as part of a team in a fast-paced environment.
• Discretion and reliability in handling confidential information.
• Customer service orientation and strong interpersonal skills.
• Familiarity with administrative best practices and office management principles would be advantageous.