Admin Assistant

Job Summary:

We are seeking a highly organized and proactive Admin Assistant to provide comprehensive administrative and operational support to the executive. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Provide high-level administrative support to the executive, including scheduling meetings, managing calendars, and handling correspondence.
• Prepare reports, presentations, and briefing materials for internal and external meetings.
• Coordinate travel arrangements, accommodations, and itineraries.
• Serve as a liaison between the executive and internal/external stakeholders.
• Maintain confidentiality and handle sensitive information with discretion.
• Support project management, follow up on key action items, and ensure timely completion of tasks.
• Organize and manage office documentation, filing systems, and records.
• Perform other duties as assigned to ensure the smooth functioning of the executive office.

Qualifications:

• Bachelor’s degree in business management, Political Science, or a related field.
• Proven experience as an Admin Assistant, or similar role.
• Excellent organizational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
• Ability to handle confidential matters with integrity and professionalism.
• Valid driver’s license and ability to drive as required for executive errands or meetings.
• Multilingual ability is a plus.

Benefits:

• Additional leave
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Promotion to permanent employee
• Staff meals provided

Ability to commute/relocate:

• Makati: Reliably commute or planning to relocate before starting work (Required)

Experience:

• executive Assistant: 1 year (Required)

License/Certification:

• Professional driver's license (Required)

Willingness to travel:

• 100% (Preferred)

Work Location: In person