ADMIN ASSISTANT 行政助理

About the role ?

The Admin Assistant plays a key support role in ensuring the smooth and efficient operation of the office or department. This position is responsible for performing a variety of administrative and clerical tasks, including managing correspondence, organizing files, scheduling meetings, and assisting with general office duties.

What you'll be doing?

• Responsible for front desk reception duties (handle phone call, meeting room reservation, in-charges of stationeries items, cleaning & beverage inventory)
• Responsible for the application entry pass/registration staff pass.
• Responsible for ordering staff meals.
• Assist in preparing purchase requests and follow up with suppliers on order and delivery status.
• Monitor inventory levels of stationery, uniform, PPE and others item; assist in stock control.
• Maintain accurate records of invoices, purchase orders, and payment documentation.
• Assist in handling staff meal arrangements, hygiene audits, and equipment maintenance schedules.
• Handle invoices for supplier food, employee transportation, utilities and other emergency payments and submit payment requisition forms such as TNB, TM, SAJ.

Who are they looking for?

• Possess a minimum qualification of SPM (Sijil Pelajaran Malaysia) or Diploma.
• Able to work independently with minimal supervision and demonstrate a strong sense of responsibility.
• Good command of written and spoken Mandarine, Bahasa Malaysia, and English, as the role requires liaising with Mandarin-speaking counterparts and working in a multilingual environment
• Basic computer literacy, including familiarity with Microsoft Office applications (e.g., Word and Excel).
• Fresh graduates are encouraged to apply – this is a great opportunity to gain hands-on experience.
• Training will be provided for candidates without experience.

5 working days, meal provided (free), medical card.