Admin Assistant

Job Responsibilities:

Office administration

• Oversee general office operations to ensure smooth daily functioning.
• Maintain and organize physical and digital office records, ensuring easy accessibility.
• Procure office supplies, equipment, and services as required.
• Schedule and coordinate meetings, appointments, and events, including preparing agendas and minutes.
• Prepare and coordinate reports, documentation for internal and external purposes.
• Liaise with vendors, service providers, and external stakeholders to facilitate operational needs.
• Manage travel arrangements, including flights, accommodations, and transportation for staffs.
• Coordinate daily meal ordering for staff, monitor budget, record meal expenses, conduct restaurant and staff preferences survey and ensure timely invoice processing.
• Company’s vehicle management for general, includes petrol, road tax, insurance, repairs and maintenance.
• Ensure compliance with office policies, processes, and document control protocols.
• Other ad-hoc tasks when required.

Worker/Staff hostel management

• Act as the main liaison for all matters related to staff accommodations including conduct regular inspections to ensure hygiene, safety, and maintenance standards.
• Coordinate with landlords, suppliers, or maintenance contractors for hostel repairs and improvements.
• Monitor occupancy, utilities usage, and hostel inventories.
• Manage foreign workers/employees dormitory arrangements, room assignments, and maintenance coordination.

Job Requirements:

• Candidate must possess minimum SPM or above
• At least 1 year of manufacturing working experience in HR and administrative (Fresh Graduate are Welcome).
• Excellent written and verbal communication skills in Mandarin & English, as the role requires communicating frequently with the China team.
• Strong organizational and multitasking abilities, with high attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office tools.
• Applicants must be willing to work in our office in Pulau Indah, Selangor.

Pay: RM2,800.00 - RM3,600.00 per month

Benefits:

• Free parking
• Maternity leave
• Meal allowance
• Meal provided
• Parental leave

Work Location: In person