ADMIN ASSISTANT

About the role

Polystar General Services Inc. is seeking an Admin Assistant to join our team in Santa Rosa City, Laguna. This is a full-time position that plays a crucial supporting role in our retail and consumer products operations. As an Admin Assistant, you will be the backbone of our administrative functions, ensuring smooth day-to-day operations and providing essential support to various departments. This role is vital to maintaining organisational efficiency and supporting the wider retail and consumer products objectives of the company.

Key responsibilities

• Manage administrative tasks including scheduling, correspondence, and record-keeping
• Provide support to management and operational teams across the retail environment
• Assist with inventory management documentation and stock control procedures
• Handle customer inquiries and direct them to appropriate departments
• Prepare and maintain administrative files, reports, and databases
• Coordinate with various departments to ensure smooth operational flow
• Assist with data entry and maintain accurate records and documentation
• Support retail events, promotions, and marketing initiatives
• Perform general office duties including filing, copying, and document preparation

What we're looking for

• Proven experience as an Admin Assistant or in a similar administrative support role within retail or consumer products environments
• Strong organisational and time management skills with the ability to multitask effectively
• Excellent written and verbal communication abilities in English
• Proficiency with computer systems and Microsoft Office applications (Word, Excel, Outlook)
• Attention to detail and accuracy in all administrative tasks
• Ability to work independently and as part of a team
• Professional demeanour and customer service orientation
• Flexible approach to work and willingness to support different departments as needed