Admin Assistant

JOB DESCRIPTION – ADMIN ASSISTANT

Admin Assistant

Department

Administration / HR & Administration

Reporting To

Admin / HR Manager

Job Location

Vajra Rubber Products Pvt. Ltd.

Job Type

Full-Time

Job Summary

We are looking for a responsible, organized, and detail-oriented Admin Assistant to support the day-to-day administrative activities of the company. The candidate will be responsible for maintaining records, coordinating office activities, handling documentation, supporting employees and visitors, and assisting the HR & Administration team in routine activities.

Key Responsibilities1. General Administration

• Handle day-to-day office administrative activities.
• Maintain proper filing and documentation of company records.
• Prepare letters, notices, reports, and other administrative documents.
• Maintain office supplies and coordinate requirements with the concerned departments.
• Coordinate housekeeping, security, maintenance, and other facility-related activities.
• Assist in arranging meetings, appointments, and internal events.

2. Employee & HR Support

• Maintain employee records and personal files.
• Assist with attendance and leave records.
• Support onboarding and joining formalities for new employees.
• Assist HR in preparing employee-related documents and letters.
• Support communication of company policies, notices, and announcements.

3. Documentation & Data Entry

• Maintain accurate records in Excel and other company systems.
• Perform data entry and update administrative records regularly.
• Prepare daily, weekly, and monthly administrative reports.
• Maintain proper records of documents, correspondence, and approvals.
• Ensure documents are properly organized and easily retrievable.

4. Communication & Coordination

• Handle incoming calls, emails, and general enquiries.
• Coordinate with internal departments for administrative requirements.
• Receive and guide visitors and customers when required.
• Follow up with concerned departments regarding pending administrative activities.

5. Facility & Office Support

• Monitor office and facility requirements.
• Assist in managing transportation, accommodation, and travel arrangements when required.
• Monitor office cleanliness, housekeeping, and general workplace requirements.

6. Other Responsibilities

• Support management and HR in special administrative projects.
• Assist during internal and external audits when required.
• Maintain confidentiality of company and employee information.
• Perform other administrative duties assigned by the reporting manager.

Required Qualifications

• Any Degree or Diploma
• Minimum 0–2 years of experience in administration, office coordination, or HR support is preferred.
• Freshers with good communication and computer skills may also be considered.

Required Skills

• Good MS Excel and MS Word skills.
• Good written and verbal communication skills.
• Good organizational and time-management skills.
• Ability to maintain records accurately.
• Basic knowledge of HR and administrative procedures.
• Ability to coordinate with multiple departments.
• Professional and courteous approach.
• Ability to maintain confidentiality.
• Good follow-up and problem-solving skills

Preferred Skills

• Experience in a manufacturing company will be an advantage.
• Knowledge of Excel, M.S Word, etc

Key Performance Indicators (KPIs)

• Accuracy and timely maintenance of administrative records.
• Timely completion of assigned administrative activities.
• Effective coordination with departments and vistiors
• Proper document control and filing.
• Timely response to employee and administrative requirements.
• Compliance with company administrative procedures.

Personal Attributes

The candidate should be:

• Responsible and trustworthy
• Well organized
• Proactive and willing to learn
• Good at communication and coordination
• Detail-oriented
• Punctual and disciplined
• Able to work independently as well as in a team

Job Types: Full-time, Permanent, Fresher

Pay: ₹10,000.00 - ₹12,000.00 per month

Benefits:

• Health insurance
• Provident Fund

Education:

• Diploma (Preferred)

Work Location: In person