Admin Assistant

Job Descriptions

• Provide day-to-day administrative support to ensure smooth office operations.
• Prepare, update and maintain documents, reports, correspondence and filing systems.
• Perform data entry and ensure records are accurate, complete and up to date.
• Handle incoming calls, emails and enquiries, directing them to the relevant personnel.
• Coordinate meetings and appointments, including preparing meeting materials and recording minutes when required.
• Assist with processing invoices, purchase requests, expense claims and other supporting documents.
• Monitor office supplies and coordinate purchases, deliveries and equipment maintenance.
• Liaise with internal departments, suppliers and service providers on administrative matters.
• Follow up on outstanding documents and assigned tasks to meet deadlines.
• Handle confidential information responsibly and perform other administrative duties assigned by the superior.

Job Requirements

• Able to work independently with minimal supervision.
• Responsible, organised and proactive, with strong attention to detail.
• Good communication and interpersonal skills.
• Able to prioritise tasks and manage time effectively.
• Possess teamwork, analytical and problem-solving skills.
• Proficient in Microsoft Office, particularly Excel, Word and PowerPoint.
• Previous administrative or clerical experience is an added advantage.

Academic Qualifications

• Diploma or higher qualification in Business Administration, Office Management or a related field.