Admin Assistant

Job Scope / Responsibilities

• Prepare and process purchase requisitions and payment requisitions, including the preparation of supporting documents and follow-up with relevant departments.
• Manage company uniforms and safety shoes, including ordering, distribution, and stock monitoring.
• Monitor stationery inventory and arrange replenishment when necessary.
• Coordinate IT-related matters, including software licences, equipment, technical support, and liaison with IT service providers.
• Coordinate cleaning services and ensure office cleanliness and tidiness.
• Manage employee access cards, including issuance, replacement, collection, and record keeping.
• Coordinate company website updates and liaise with the website service provider when necessary.
• Arrange and coordinate transportation for foreign workers.
• Conduct hostel inspections, maintain inspection records, and follow up on cleanliness, safety, and maintenance issues.
• Coordinate hostel repairs and maintenance with landlords, contractors, and service providers.
• Contact and liaise with suppliers to obtain quotations, place orders, follow up on deliveries, and resolve supply-related issues.
• Maintain proper documentation and filing of requisitions, quotations, invoices, maintenance records, and other administrative documents.
• Perform other administrative duties and ad hoc tasks as assigned by the superior.

Job Requirements

• Minimum SPM or equivalent qualification; a Diploma in Business Administration or a related field is an advantage.

• Preferably 1–2 years of experience in administrative or office support roles. Fresh graduates with relevant skills are encouraged to apply.

• Basic computer skills, including Microsoft Word, Excel, and email communication.

• Good organisational, coordination, and time-management skills.

• Good communication and interpersonal skills, with the ability to liaise with suppliers, service providers, and internal departments.

• Able to handle multiple tasks, work independently, and follow up on pending matters.

• Responsible, detail-oriented, proactive, and willing to learn.

• Possess good record-keeping and document management skills.

• Able to travel when required for hostel inspections or other administrative duties.