Admin assistant

We are looking for a responsible, organized and detail-oriented Admin Assistant to support daily administration, purchasing, sales documentation and delivery coordination.

Key Responsibilities

1. General Administration & Documentation

• Prepare and maintain quotations, Purchase Orders (PO), Delivery Orders (DO), invoices and related documents.
• Keep customer, supplier, sales and purchase records accurate and up to date.
• Organise physical and digital files.
• Assist management with administrative and ad hoc tasks.

2. Purchasing Support

• Assist with sourcing suppliers and obtaining quotations for materials, consumables and office supplies.
• Compile price comparisons for management review.
• Prepare purchase orders following approval.
• Follow up with suppliers on availability, delivery dates and outstanding documents.
• Coordinate with relevant departments to ensure purchased items meet their requirements.

3.Delivery & Inventory Coordination

• Coordinate delivery and collection schedules with suppliers, customers and drivers.
• Prepare and check delivery documents, and follow up on delays or discrepancies.
• Update stock records and assist with physical stock counts.
• Report stock discrepancies and assist with reconciliation.

4. Reporting & Office Support

• Prepare daily and monthly purchase summaries, including quantities, prices and transaction details.
• Check records for errors and report discrepancies to management.
• Handle incoming calls, visitors, mail and parcels.
• Monitor assigned company licence and subscription renewal dates.
• Help keep the office tidy and ensure office supplies are replenished.

Requirements

• Good communication skills in English and Bahasa Malaysia; Mandarin is an advantage.
• Basic computer skills, including Microsoft Office and Excel.
• Organised, accurate and able to follow up independently.
• Responsible, honest, punctual and willing to learn.
• Comfortable communicating with customers and suppliers.
• Previous administrative, purchasing or operations experience is an advantage.
• Experience in a manufacturing environment is preferred.

Pay: RM2,000.00 - RM3,500.00 per month

Benefits:

• Free parking
• Opportunities for promotion
• Professional development

Work Location: In person