Admin Assistant

Job Descriptions:

1. Student Support and Administration

• Deal with daily queries (written and telephone) related to Registry matters.
• Locate correct forms in the database.
• Maintain and systematically update student database systems, ensuring data integrity across academic records, enrolment status, and personal details.
• Monitor, record, and update daily student attendance and official leave applications in accordance with institutional policies.
• Administer academic databases, including updating course records, student progress entries, and departmental documentation.
• Coordinate the distribution, collection, and filing of official applications and registry forms across departments.
• Maintain organized digital and physical filing systems for student and examination records to ensure secure document management.

2. Assessment and Miscellaneous Tasks

• Serve as the primary point of contact for internal staff and student inquiries regarding registry, academic records, and general administrative procedures.
• Process academic results and manage examination files.
• Complete any other tasks assigned by the immediate superior as needed.

Requirements:

• Education: Diploma or Bachelor’s degree in Business Administration, Education Management, or a related field.
• Experience: 1–3 years of administrative experience, preferably within a higher education, school, or academic registry environment.
• Database Management: Demonstrated experience operating, updating, and maintaining relational databases or Student Information Systems (SIS).
• Communication: Strong verbal and written communication skills with experience handling direct customer or student queries via phone, email, and in person.
• Organization & Detail: Proven ability to manage records accurately, handle high volumes of filing, and maintain attention to detail during examination periods.

Pay: RM2,000.00 - RM3,000.00 per month

Benefits:

• Additional leave
• Dental insurance
• Health insurance
• Opportunities for promotion
• Parental leave
• Professional development

Work Location: In person