Admin Assistant

Location: Expo City, United Arab Emirates
Experience: 2 Years
Department: Administration
Employment Type: Full - Time

We are seeking a proactive and organized Admin Assistant to join our team at Expo City, Dubai. This role is vital in ensuring the smooth day-to-day operations of the office, serving as the first point of contact for visitors and callers, while providing administrative support across departments. The ideal candidate will be detail-oriented, have strong communication skills, and be proficient in Google Workspace tools.

Roles Description

• Manage incoming calls and route them appropriately
• Maintain a tidy, organized, and welcoming reception area
• Coordinate visitor check-in/out procedures and badge issuance
• Handle incoming/outgoing mail, couriers, and internal communication
• Provide administrative support: meeting scheduling, travel coordination, and documentation
• Prepare meeting rooms and assist with logistics (equipment, catering, etc.)
• Monitor office supply levels and coordinate procurement with vendors
• Oversee functionality of office equipment and coordinate maintenance/repairs
• Maintain accurate filing systems and digital document databases
• Assist with internal events, team celebrations, and logistical arrangements
• Handle sensitive documents and communication with confidentiality and discretion

Skills and Qualification

• Oversee functionality of office equipment and coordinate maintenance/repairs Bachelors or equivalent required, additional certificate in office administration is a plus
• Minimum 2 years of experience in administrative or front desk roles
• Excellent communication and interpersonal skills with a professional demeanor
• Proficiency in Google Workspace (Gmail, Calendar, Docs, Sheets, Slides, Drive)
• Familiarity with standard office equipment (multi-line phones, printers, scanners)
• Strong time management, multitasking, and organizational abilities. Attention to detail and accuracy in documentation and recordkeeping
• Dependable and trustworthy; able to handle confidential information responsibly

Why Join Us?

• A creative and collaborative work environment
• Opportunities to work on high-profile events and international projects
• Career growth and development opportunities