Admin Assistant

Essential Duties

• Prepares routine correspondence, forms, and similar items using word processing, spreadsheet or other software applications.
• Enters data into the computer ensuring accuracy and completeness.
• Sets up, and files program/department/personnel documents under supervision; copies sorts, faxes, collates and retrieves documents.
• Calls for repairs/maintenance of office equipment such as copier, fax, telephone, or computer.
• Sorts and distributes incoming mail; prepares outgoing mail including internal office mail, external mail, overnight services, delivery services and registered mail.
• Responds to telephone calls for supervisor in a timely, friendly manner and assists callers as able; may check and respond to e-mails.
• Maintains calendars, schedules program/department and supervisor appointments as directed; updates calendar and ensures appropriate parties are informed.
• Develops and maintains administrative and clerical skills through seminars, workshops or other forms of training/education.

Qualifications

• Ability to learn program/department policies and procedures.
• Thorough knowledge of business English, spelling, punctuation, and general office practices and procedures
• Knowledge of contemporary office methods
• Basic math skills sufficient to calculate/balance invoices, time sheets and similar
• Data entry and computer skills in Microsoft Office programs (Word, Excel, etc.)
• Effective verbal and written communication skills, bi-lingual skills in Spanish/English preferred
• Basic work organization skills
• Ability to work effectively as a team player
• Ability to be flexible and work in a changing environment
• Sensitivity to the different cultures represented among clients and staff
• Ability to establish and maintain routine files, records and official documents

Compensation Range: $18.57/hr - $27.10/hr

Work culture matters at 5A! We offer a comprehensive benefits package with a medical coverage option as low as $5 with free dental HMO, vision, life insurance, AD&D and disability insurance. We offer a 401k with an annual match up to 3%, annual performance reviews with up to 4% merit (6% for direct service providers), plus annual retention stipends. We offer team building retreats, wellness incentive, 12 paid holidays and flexible work schedules, including remote options for identified positions!