Admin Assistant

TERMS OF REFERENCE

DESIGNATION: PROJECT ASSISTANT - SHC

Background

Unilab Foundation, Inc (ULF) is the corporate foundation of United Laboratories, Inc. Its purpose is to strengthen the enabling environment for inclusive development through social innovations and impactful programs that will improve the mental health and well-being of young Filipinos, nurture integrated Science, Technology, Engineering and Mathematics (STEM) learners, innovators and workforce and improve the active participation of the youth in promoting good health and well-being of Filipinos.

ULF aims to achieve long term, transformational development impact and is committed to building partnerships to extend its programs’ reach and impact. ULF convenes like-minded groups and individuals from international and local NGOs, other development sector stakeholders, government, industry and academe to address development issues in a coordinated manner.

ULF has two Programs:

• Heads Up PH is a mental health and wellbeing program. Working with partners, the Program focuses on capacity building for educators, providing learners access to information towards improving their key socio-emotional skills, curricular innovation, building community support and advocating for enabling policies.

• The Unilab Sustainable Health Care Program was established as the primary operational arm of the Unilab Foundation’s strategy to push for universal health care (UHC) at the local government level. For UHC reforms to take root, it must be executed where care is delivered: at the Local Government Unit (LGU) level. Working together with provincial, municipal and city health offices, SHC Program bridges the persistent gap between top-down policy design and bottom-up local execution.

For more information, visit www.unilabfoundation.org

Scope of Work

The Project Assistant provides essential administrative and coordination support in the implementation of UCHP’s pilot programs with Local Government Units (LGUs) and key partners, including PhilHealth, the Department of Health, and the Department of the Interior and Local Government. The role supports project implementation, documentation, stakeholder coordination, and monitoring activities to advance UCHP’s advocacy for universal healthcare.

Key Responsibilities

1. Local Implementation Support for Pilot Programs
2. Assist in the on-ground implementation of UCHP pilot programs in partner LGUs by providing logistical, coordination, and operational support to project teams.
3. Program and Administrative Support
4. Provide administrative assistance in project implementation, including scheduling, documentation of activities, and support in monitoring project deliverables.
5. Stakeholder Coordination and Engagement Support
6. Help coordinate communications and engagements with government agencies, NGOs, and other stakeholders by preparing meeting materials, tracking follow-ups, and supporting partnership activities.
7. Collaboration and Team Coordination
8. Work closely with UCHP team members and partners to ensure smooth coordination of project activities, meetings, and timelines.

Knowledge, Skills, Qualifications, and Abilities required:

• Basic knowledge and demonstrated ability of project and event management, with the ability to support coordination and implementation activities.

• Effective use of English and Filipino in written and verbal communication.

• Proficiency in Microsoft Office / Google Workspace for documentation and coordination.

• Demonstrated capacity in effective and responsible use of social media platforms for advocacy and communication purposes.

• Experience in developing slide presentations, publication materials (pub mats), and other creative communication outputs.

• Demonstrated integrity and trustworthiness, with no administrative or criminal record.

• A positive outlook, collaborative mindset, and a genuine passion for contributing to ULF’s mission of building a healthier Philippines.