Admin Assistant

We are looking for a responsible, organised and detail-oriented business support Admin Assistant to provide day-to-day administrative and documentation support across our group of companies.

The successful candidate will assist management with general paperwork, document preparation, record keeping and administrative follow-ups to ensure smooth daily operations.

This role involves supporting various business activities across different companies within the group and is suitable for someone who is adaptable, willing to learn and comfortable handling different administrative tasks.

Key Responsibilities

• Provide daily administrative and clerical support to management and the business team.
• Assist in preparing letters, reports, quotations, invoices, forms and other business documents.
• Handle general paperwork, data entry, filing and document management.
• Assist in preparing and submitting applications, forms and supporting documents to relevant authorities when required.
• Maintain and update company records, files and administrative documentation.
• Follow up on outstanding documents, requests and administrative matters.
• Assist in creating and editing simple marketing materials, posters, presentations and other business-related designs using Canva.
• Support management in preparing and formatting documents, presentations and visual materials when required.
• Coordinate with internal departments, suppliers, customers and external parties on routine administrative matters.
• Assist in scheduling appointments, arranging meetings and preparing necessary documents.
• Support management with basic research, information gathering and report preparation.
• Assist with administrative matters relating to different companies within the group as assigned.
• Ensure assigned tasks are completed accurately and within the required deadlines.
• Perform other general administrative duties and ad hoc assignments as required by management.

Requirements

• Previous administrative or office experience is preferred.
• Proficient in Microsoft Office, particularly Word and Excel.
• Familiar with Canva, with the ability to create and edit posters, presentations and simple marketing materials.
• Good written and verbal communication skills.
• Good organisational and time-management skills.
• Responsible, careful and detail-oriented.
• Able to work independently with minimal supervision.
• Willing to learn and handle different types of administrative work.
• Able to multitask and prioritise assigned tasks.
• Flexible and adaptable to changing business requirements.
• Able to handle confidential information professionally.

Working hours:

• Mon to Fri - 8am to 4.30pm
• Company transportation is provided (to/from MRT stations like Kranji, Choa Chu Kang and Pioneer)