Admin Assistant

Job Overview

We are seeking a reliable and organised Admin Assistant to support the daily administrative and operational activities of a trading and distribution company specialising in food products and general merchandise, with additional business activities in cleaning product manufacturing. The successful candidate will assist with documentation, order processing, data entry, filing, and coordination with customers, suppliers, and internal departments to ensure smooth business operations.

Key Responsibilities

• Handle daily administrative tasks, including data entry, document preparation, filing, and record maintenance.

• Assist with processing sales orders, purchase orders, invoices, delivery orders, and other business documents.

• Maintain accurate records of customer information, supplier details, inventory movements, and order status.

• Coordinate with sales, warehouse, purchasing, and logistics teams to follow up on deliveries and outstanding orders.

• Assist in preparing import and export documentation and maintaining shipment records where required.

• Respond to routine enquiries from customers and suppliers through email or telephone, and direct requests to the relevant departments when necessary.

• Support the preparation of quotations, stock reports, delivery schedules, and other administrative documents.

• Assist in tracking stock availability and coordinating inventory updates with the warehouse team.

• Organise and maintain records related to food product distribution and cleaning product supplies.

• Provide general office support and assist with other administrative duties as assigned.

Requirements

• Minimum GCE N-Level, O-Level, Diploma, or equivalent qualification.

• Previous experience in administrative support, order processing, or office coordination is an advantage.

• Basic knowledge of Microsoft Office applications, particularly Word and Excel.

• Good organisational skills and attention to detail when handling documents and numerical information.

• Able to manage multiple tasks and maintain accurate records within established deadlines.

• Good written and verbal communication skills in English.

• Responsible, cooperative, and able to work independently as well as within a team.

• Experience in trading, wholesale distribution, logistics, or import/export administration is an advantage.

Working Arrangement

• Employment Type: Full-time

• Work Location: Singapore

• Working Schedule: As specified by the company

• Salary: Commensurate with experience and qualifications

• Team Collaboration: Work closely with sales, purchasing, warehouse, logistics, and administrative teams

Pay: $2,300.00 - $2,700.00 per month

Benefits:

• Additional leave
• Dental insurance
• Flexible schedule
• Health insurance
• Vision insurance

Work Location: Hybrid remote in Woodlands