Admin Assistant

Job highlights

• Execute assigned tasks as per the instructions / guidelines and meeting required expectations.
• Will be required to attend on a regular basis
• Build rapport with stakeholders at operational touch points. Should be seen as a value-added team for both internal and external stakeholders
• Good oral and written communication skills.

Functional Responsibility / Domain Related

Excellent coordination and communication with various teams and departments to ensure smooth functioning.

Ensure quick resolution of issues and completion of tasks assigned

Arrange logistics for town halls, events, client visits in GAC

Maintaining and updating various trackers

Arrange outstation travel and accommodations for GAC employees

Seat management & arrange infrastructure and raise tickets for On Boarding, Off Boarding, Transfers for the GAC team.

Follow SOPs of all Admin related tasks including governance related reviews

Raise invoices for Retainers Salaries.

Plan and coordinate administrative procedures and systems and devise ways to streamline processes. Implement administrative policies, procedures, and best practices.

Calendar Management & Client / Stakeholder Management

o Scheduling meetings, appointments, and reminders.

o Arrange logistics for their travel

o Coordinating with team members to avoid scheduling conflicts.

o Regularly review and update the calendar to reflect changes.

o Schedule invites for clients during their visits and arrange logistics

Process Adherence

Execute assigned tasks as per the instructions / guidelines and meeting required expectations

Ensures adherence to Compliance, Confidentiality and Information Security Policies, Procedures and Guidelines of the organization

Explore opportunities and provide ideas to improve the current processes

Will be required to attend on a regular basis

Client / Stakeholder Management

Proactive communication with various stakeholders

Build rapport with stakeholders at operational touch points

Should be seen as a value-added team for both internal and external stakeholders

Skills

Good oral and written communication skills

Solid proficiency in MS Excel and other MS applications, smartsheet

Knowledge of analytics tool, Power Bi, Python etc would be an added advantage

Positive attitude

Ability to interact and coordinate fluently with Senior Management and other teams