Admin Assistant

Job Title: Admin Assistant

Department: Human Resources & Administration

Location: Vypin, Kochi, Kerala

Employment Type: Full-time

Experience Level: 0–1 Year (Freshers welcome)

Position Overview

We are looking for an organized, proactive, and detail-oriented Admin Assistant to support our day-to-day office administration and core HR operations. In this role, you will be the central point of coordination for office facilities, attendance tracking, employee onboarding/offboarding, and basic workplace grievance redressal.

Key Responsibilities

1. Office & Facility Administration

• Oversee day-to-day office operations to ensure a safe, clean, and productive work environment.
• Coordinate routine facility maintenance, repairs, housekeeping, and utility services.

2. Attendance & Leave Management

• Monitor daily employee attendance, biometric records, late logins, and leave requests.
• Reconcile monthly attendance and leave reports for payroll processing.
• Address and resolve employee queries related to attendance anomalies and shift logs.

3. Employee Lifecycle Management (Onboarding to Exit)

• Onboarding: Coordinate joining documentation, verification of credentials, ID card issuance, workspace setup, and initial induction sessions for new hires.
• Exit Formalities: Manage offboarding processes, including asset handovers, clearance coordination across departments, and exit interviews.

4. Employee Relations & Grievance Support

• Serve as an approachable initial point of contact for daily staff queries, operational concerns, and workplace grievances.
• Document employee issues systematically and escalate unresolved matters to senior management for resolution.

Key Requirements & Qualifications

• Education: Bachelor’s degree in Business Administration, Human Resources, Commerce, or any relevant discipline (BBA, B.Com, BA, or related).
• Experience: 0–1 year of relevant experience in HR support or general administration. Motivated freshers with relevant internship experience or coursework are encouraged to apply.
• Technical Skills: Proficiency in MS Office (Word, Excel, PowerPoint).
• Communication: Clear verbal and written communication skills in English, Hindi and Malayalam.

Pay: ₹15,000.00 - ₹18,000.00 per month

Benefits:

• Health insurance
• Internet reimbursement
• Provident Fund

Work Location: In person