Admin Assistant

Manage the daily administration of the Egypt office, covering procurement, asset management, supplier coordination, invoice processing, facilities maintenance, and onboarding arrangements. Ensure the office operates efficiently, remains well-equipped, and maintains accurate records and effective cost control.

Key Responsibilities

• Manage the day-to-day administration of the Egypt office, ensuring a professional, efficient, and well-maintained working environment.
• Oversee office facilities and services, including maintenance, repairs, utilities, cleaning, security, and workplace safety requirements.
• Plan, coordinate, and execute procurement activities for office supplies, furniture, IT equipment, laptops, software, and other operational requirements in accordance with company policies and budgets.
• Source and evaluate suppliers, obtain competitive quotations, negotiate pricing and commercial terms, and maintain effective relationships with vendors and service providers.
• Co-ordinate with BD team for business visits by clients & internal teams and social gatherings.
• Administer the procurement process from requisition to payment, and obtaining proper approvals.
• Coordinate with the Finance team to ensure timely processing of invoices (not HR invoices), payments, and procurement-related records.
• Maintain accurate records of company assets, including laptops, computers, office equipment, and furniture, and monitor asset issuance and inventory levels.
• Coordinate onboarding of new employees by ensuring proper work station, laptop, access cards, and other office-related resources.
• Perform other administration, and facilities-related duties as assigned from time-to-time.

Requirements

• Minimum diploma in any discipline with 2–4 years of experience in office administration, procurement, or a similar role.
• Strong organizational and time-management skills.
• Experience dealing with suppliers and negotiating prices.
• Good understanding of purchasing and invoice processes.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office, especially Excel and Word.
• Good command of English and Arabic.