Admin Assistant

Admin Assistant – Sales & Office Support

Company: Good Gear Solution (M) Sdn Bhd
Location: Pasir Gudang, Johor, Malaysia
Employment Type: Full-Time
Working Days: Monday to Saturday (Saturday Half-Day)

About Us

Good Gear Solution (M) Sdn Bhd is part of Good Gear Solution Pte Ltd, a Singapore-based company specializing in industrial safety valve testing equipment, valve maintenance solutions, and engineering services.

We are expanding our operations in Pasir Gudang, Johor, and are looking for a responsible, organized, and proactive Admin Assistant to support our daily business operations and coordinate with our Singapore office.

Key Responsibilities

1. General Administration & Office Support

• Manage daily office administration, documentation, filing, and correspondence.
• Maintain accurate company records, databases, and office supplies.
• Coordinate daily administrative matters between Malaysia and Singapore offices.
• Assist management with reports, schedules, and other administrative tasks.

2. Sales Administration & Customer Support

• Assist in preparing quotations, sales orders, invoices, and delivery documents.
• Respond to customer enquiries via email, telephone, and WhatsApp.
• Follow up on quotations, customer orders, and delivery schedules.
• Update customer databases and maintain sales tracking records.
• Support sales and marketing activities when required.

3. Purchasing & Supplier Coordination

• Request quotations from suppliers and compare prices.
• Prepare purchase orders and follow up on deliveries.
• Maintain purchasing records and supplier databases.
• Coordinate with engineering and production teams on material requirements.

4. HR & Basic Accounting Support

• Assist with recruitment coordination, interview arrangements, and employee documentation.
• Maintain attendance, leave, and personnel records.
• Organize invoices, receipts, expense claims, and payment documentation.
• Coordinate with external accountants and relevant service providers.

5. Logistics & Operational Coordination

• Assist with shipment arrangements, courier bookings, and delivery documentation.
• Coordinate with suppliers, customers, and internal teams.
• Support inventory records and general office operations.

Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Accounting, or a related field.
• Fresh graduates are welcome to apply.
• Previous experience in administration, sales support, purchasing, or HR will be an advantage.
• Good written and spoken English and Bahasa Malaysia.
• Proficient in Microsoft Excel, Word, and Outlook.
• Good organizational, communication, and multitasking skills.
• Responsible, detail-oriented, and willing to learn.
• Able to work independently and follow up on assigned tasks.
• Willing to work on Saturday mornings.
• Able to commute reliably to Pasir Gudang.

What We Offer

• Opportunity to grow with an expanding international engineering equipment company.
• Exposure to administration, international sales, procurement, and business operations.
• On-the-job training and professional development.
• Career growth opportunities based on performance.
• Statutory EPF, SOCSO, and EIS contributions.
• Salary commensurate with qualifications and experience.

How to Apply

Interested candidates are invited to submit their updated resume, expected salary, and earliest available joining date.

Website: www.goodgearsolution.com