Admin Assistant

POSITION SUMMARY

The Admin Assistant is responsible for ensuring the smooth, accurate and efficient administration of Anytime Fitness KL Traders. The role is the key administrative support function of the club, maintaining strong controls over documentation, membership administration, billing and collections, HR records, procurement, facilities records, vendor documentation, compliance tracking and management reporting.

The Admin Assistant is expected to demonstrate accuracy, confidentiality, organisation, ownership and professional judgement while supporting the Club Manager and Country Manager in the day-to-day operation of the club.

KEY RESPONSIBILITIES

• Club Administration & Document Control
• Membership Administration
• Billing, Collection & Payment Administration
• Personal Training Administration
• HR & Employee Administration
• Procurement & Inventory Control
• Facilities & Maintenance Administration
• Vendor & Contractor Management
• Compliance & Licensing
• Reporting & Management Support

QUALIFICATIONS

• Prefered Diploma in Business Administration, HR, Accounting, or a related field (or equivalent SPM/STPM with relevant experience).
• 1–3 years of administrative, document control, or office support experience (fitness or retail industry preferred).
• Proficient in Microsoft Office (especially Excel) and club/CRM management systems.
• Basic knowledge of billing, collections, payment reconciliation, inventory tracking, and purchase orders.
• High accuracy in data entry, record-keeping, and preparing management reports.
• Strong commitment to protecting sensitive member, employee, and financial records (PDPA compliance).
• Excellent time management to track expiry dates, contract renewals, and facility repair schedules.
• Strong verbal and written communication skills in English and Bahasa Malaysia.
• Proactive in following up on vendor issues, overdue payments, and compliance requirements.

Pay: RM2,000.00 - RM2,500.00 per month

Benefits:

• Free parking
• Gym membership
• Opportunities for promotion
• Professional development

Work Location: In person