Admin Assistant

About the role

An Administrative Assistant ensures smooth daily office operations by handling documentation, coordination, and communication with internal teams and external partners. The role also includes managing permits, liaising with service providers, and supporting overall organizational efficiency through reliable administrative support.

Key responsibilities

• Process and monitor permits, licenses, and other regulatory requirements
• Assist in securing and renewing health certificates and related documents
• Coordinate with internet service providers for installation, troubleshooting, and service concerns
• Communicate with utility providers to report issues and follow up on interruptions or maintenance
• Maintain regular coordination with security personnel/guards to ensure safety and proper implementation of protocols
• Act as a liaison with external agencies, service providers, and government offices
• Perform fieldwork when necessary, including processing documents and follow-ups offsite
• Monitor office supplies inventory and coordinate purchasing or replenishment
• Assist in coordinating office maintenance and repair activities

About you

• Bachelor's degree in Business Administration, Office Administration, or any related field
• Strong organizational and time management skills
• Good written and verbal communication skills
• Proficient in Microsoft Office or similar tools
• Ability to multitask and work with minimal supervision
• 1-2 years experience in administrative work