Admin Assistant (Culinary Services)

‐          Report to Head of Culinary Services

‐          Provide day-to-day administrative support to the Culinary Services team

‐          Manage filing, data entry, documentation and record-keeping (softcopy and hardcopy)

‐          Coordinate with vendors and suppliers on quotations, deliveries and documentation

‐          Track purchase orders, delivery orders and invoices for food supplies and equipment

‐          Maintain inventory records, consumption logs and stock trackers

‐          Support the Finance Department with documentation for procurement of food supplies, especially perishables

‐          Ensure compliance with food safety regulations and internal audits, including hygiene certifications, cleaning schedules, temperature logs and pest control records

‐          Prepare basic reports, summaries and spreadsheets for management review

‐          Handle ad-hoc administrative tasks as required

‐          Based in nursing home kitchen/office environment

‐          5-day work week; occasional support for events, audits or urgent issues may be required

‐          PPE and hygiene protocols to be followed when accessing kitchen and resident care areas

‐          Minimum GCE “O” Levels / NITEC / Diploma preferred

‐          1-2 years of administrative experience; experience in F&B, healthcare or finance documentation is an advantage

‐          Proficient in Microsoft Office (Word, Excel, PowerPoint)

‐          Organized, detail-oriented and able to meet deadlines

‐          Good communication and coordination skills

‐          Able to handle confidential information appropriately

• Team player with a positive and proactive attitude