Admin Assistant cum Driver

About the role

Lemax Technology Malaysia Sdn. Bhd. is looking for a responsible and proactive Admin Assistant cum Driver 行政助理兼司机 to support daily administrative and operational activities. The role includes handling office administration, coordinating expatriate's accommodation, managing company vehicle upkeep, providing transportation support, and assisting management with day-to-day tasks. The ideal candidate should be organized, detail-oriented, and able to work independently in a fast-paced environment.

Responsibilities:

• 1. Daily Administrative & Clerical Duties

  • Handle day-to-day administrative tasks, including filing, data entry, and office supplies procurement and inventory management
  • Assist in drafting, organizing, and filing company documents, contracts, and correspondence
  • Maintain and update employee/company records to ensure accuracy and timeliness

  2. Payment, Invoice & Documentation Processing

  • Assist in verifying supplier invoices, processing payment requests, and handling expense claims
  • Follow up on payment progress to ensure timely settlement
  • Organize and file finance-related documents, supporting the accounts/finance department with month-end closing and audit requirements

  3. Expatriate Accommodation Coordination

  • Coordinate accommodation arrangements for expatriate staff, including check-in, check-out, and day-to-day matters
  • Handle accommodation-related utilities, lease renewals, and other administrative matters
  • Serve as the main point of contact for accommodation-related issues, responding promptly to feedback and incidents

  4. Hostel Inspections & Maintenance

  • Conduct regular (e.g. weekly/monthly) inspections of hostels to check cleanliness, condition of facilities, and safety hazards
  • Log and follow up on maintenance requests, coordinating with repair personnel or vendors as needed
  • Ensure hostels comply with company and relevant regulatory hygiene and safety standards

  5. Transportation Services

  • Provide transportation/driving services for customers, management, and company-related business (e.g. airport transfers, client visits, staff commuting)
  • Plan routes efficiently to ensure punctual and safe arrival
  • Stay familiar with local routes and adjust travel plans flexibly as needed

  6. Company Vehicle Management & Maintenance

  • Maintain company vehicle(s) in clean condition, both interior and exterior
  • Follow up on scheduled vehicle servicing (e.g. oil changes, tyre checks) to keep vehicles in good working order
  • Handle renewal of road tax and insurance, ensuring all documentation remains valid and up to date
  • Keep records of vehicle usage and maintenance/repair history

  7. Coordination with Support Service Providers

  • Act as the liaison between the company and security guards, cleaners, and other support service providers
  • Monitor service quality to ensure standards are met
  • Assist with contract renewals, payments, and day-to-day communication with vendors

  8. Ad-hoc Administrative & Operational Support

  • Support other ad-hoc administrative or operational tasks as assigned by management
  • Ensure all assigned tasks are completed accurately, efficiently, and within deadlines
  • Proactively identify and report areas for process improvement

Qualifications:

• Minimum SPM / Diploma in Business Administration or any field.
• Possess a valid Malaysian driving licence (D).
• Able to drive long distances when required.
• Good organizational and communication skills.
• Detail-oriented, responsible, and able to multitask.
• Proactive, fast learner, and able to work independently.
• Basic knowledge of Microsoft Office (Word, Excel, Outlook).
• Proficiency in Mandarin is an added advantage.
• 至少拥有 SPM 或商业管理相关领域文凭资格。
• 持有有效马来西亚驾驶执照（D 类）。
• 能够在需要时进行长途驾驶。
• 具备良好的组织能力与沟通技巧。
• 注重细节、有责任感，并能够同时处理多项任务。
• 积极主动、学习能力强，并能独立工作。
• 具备基本 Microsoft Office（Word、Excel、Outlook）操作知识。
• 能以中文、英文及马来文沟通者将具优势。

Location: Senai Airport City, Johor.

Working hours: 8:30 a.m. – 6:00 p.m. (1.5 hours lunch break)