Admin Assistant – Data Entry & Document Control

Velokar Auto Repairing (Al Quoz Industrial 3, Dubai) - a premium multi-brand workshop covering mechanical, bodywork, PPF, and paint - is hiring an Admin Assistant to keep our records, documents, and correspondence in perfect order.

This is a back-office role. You will not be at a reception desk and you will not handle walk-in customers - our service advisor does that. Your work happens at your desk: accurate data, clean files, and well-written emails.

What you'll do:

• Data entry: enter and maintain records in Excel and in our simple in-house system - customers, vehicles, job cards, and documents. Accuracy is the job.

• Email management: monitor the company inbox, reply professionally in clear written English, and make sure nothing sits unanswered.

• Document filing and archiving: scan, name, and file company, employee, and vehicle documents so that any paper can be found in seconds.

• Renewal tracking: maintain a live tracker of expiry dates (trade licence, establishment card, tenancy, insurance policies, employee visas and contracts) and flag every renewal well before it falls due.

• Records support: prepare simple reports and lists from the data you maintain whenever management asks.

What we are looking for:

• Excellent written English - you will write and reply to emails every day. This is the single most important requirement.

• Confident Microsoft Excel - build and maintain trackers, sort, filter, and format.

• Strong attention to detail - with expiry dates and document numbers, one small error is expensive.

• Organised and reliable - you keep a system and you keep to it.

• Arabic is a plus, not a requirement.

• Fresh graduates and candidates with limited experience are welcome to apply - we care about accuracy and reliability more than years.

• Able to commute daily to Al Quoz Industrial 3, Dubai.

What we offer:

• A stable, well-defined role in a growing premium workshop, reporting directly to the owner - no corporate layers.

• Working hours: 9:00 AM - 7:00 PM, Monday to Saturday, with Sunday off.

• Visa sponsorship provided by the company.

To apply:

Apply directly through Indeed with your CV. Please make sure your application answers all screening questions - applications with unanswered questions will not be reviewed.

Optional: You may also reach us on WhatsApp at 054 582 6226, starting your message with "Admin".

Al Quoz Industrial 3, Warehouse 3, Dubai

Call or WhatsApp 054 582 6226 | 04 288 3184 | velokar.net

Pay: AED2,500.00 - AED3,000.00 per month

Work Location: In person