Admin Assistant / Document Controller X 3 Vacancies

🏗️ ENGINEERING & CONSTRUCTION INDUSTRY

📍 Site Location: Alexandra
🗓️ 5-Day Work Week
💼 Permanent Position
🎁 AWS + Variable Bonus (VB)
🔥 3 Immediate Vacancies Available

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POSITION 1 : ADMIN ASSISTANT AT ALEXANDRA - SITE OFFICE / 5 DAYS

Responsibilities:

• Perform routine administrative duties, including maintaining project files and filing quality records.
• Manage procurement of construction materials and hardware.
• Handle general administrative tasks such as monitoring and backing up project WhatsApp groups, processing materials RMA, checking attendance via the time management system, and managing claim forms.
• Provide clerical and administrative support to the project team.
• Maintain accurate and up-to-date filing systems (electronic and paper) for quick retrieval.
• Update and maintain databases for stock control records, schedules, and VO/SOI with precision.
• Schedule appointments, manage calendars, and prepare meeting minutes.
• Assist in preparing project reports and submissions to clients.
• Undertake other ad-hoc duties as assigned by project management.

Requirements:

• Min GCE 'O' Level
• Entry level welcome and with some experience in the engineering and construction industry is a plus
• Proficient in MS Office Application
• Able to work at Site Location at Alexandra

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POSITION 2 : DOCUMENT CONTROLLER AT ALEXANDRA - SITE OFFICE / 5 DAYS

Responsibilities:

• Document Management: Maintain accurate and up-to-date records, files, and documents in both physical and digital formats.
• Document Preparation: Assist in preparing, editing, and formatting inspection documents, Material submission, Shop drawings submission, Testing & Commissioning documents, reports, and presentations.
• Filing & Organization: Develop and maintain filing systems to ensure efficient access and retrieval of documents.
• Data Entry: Input and update data accurately in Excel spreadsheets and other databases.
• Scanning & Indexing: Digitize documents, label, and store them systematically for easy reference.
• Coordination: Act as a liaison between internal departments (engineering, legal, project management) and external stakeholders (clients, vendors) to ensure timely information flow.
• Reporting & Support: Provide administrative support to the project team and assist with ad-hoc duties as required.

Requirements:

• Minimum GCE ‘A’ Level qualification.
• At least 2 years of relevant experience in preferably in the engineering / construction industry.
• Proficiency in Microsoft Office applications.
• Strong command of English with excellent communication skills.

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HOW TO APPLY :

Interested candidates, please submit your resume by clicking on “Quick Apply”

Please provide following information in the resume for immediate processing

1. Reasons for leaving current and/or last employment

2. Last drawn and/or current salary

3. Expected salary

4. Date of availability and/or Notice Period

All applications will be treated in strictest confidence and only shortlisted candidates will be notified

Joni

EA License No : 03C5391

EA Reg No : R1106641