Admin Assistant (Executive Office)

Work Arrangement: On-site Cainta Rizal

ROLE DEFINITION

The Admin Assistant (Executive Office) is an office-based role that directly supports the General Manager. The role is responsible for office supply and inventory management, recurring utility and bills payment processing, office upkeep coordination, meeting scheduling and calendar management, minute-taking, task tracking, document filing and record-keeping, and petty cash management. The Admin Assistant also performs additional administrative duties as requested by other managers.

All work is expected to be performed accurately and completely the first time. The Admin Assistant is expected to understand the tasks assigned and to take ownership of them — tasks must be carried out without having to be reminded, followed up, or chased. Understanding of each task, its purpose, and its deadline is required and expected. This is a non-negotiable standard of the role.

CORE DUTIES

• Supply, Utilities and Office Upkeep

Office Supply Inventory & Ordering

Recurring Utility & Bills Payment Processing (per the Bills Matrix)

Office Upkeep Coordination

• Admin Task Quality
• People & Development
• Finance & Admin Compliance

Additional Administrative Duties Perform other administrative duties as requested by the General Manager, Operations Manager, Asst. Manager Admin & HR / Treasury, Finance – Accounts Receivable, and the BD Admin Assistant