ADMIN ASSISTANT – FACILITIES, PROCUREMENT & LOGISTICS

About the role

The Admin Assistant is responsible for providing administrative and operational support related to purchasing, inventory management, office facilities, transportation, logistics, and general workplace requirements. The role ensures that equipment, tools, supplies, transportation, and office facilities are properly managed and that administrative concerns are coordinated and resolved efficiently.

Key responsibilities

• Handle the purchasing and procurement of company equipment, tools, office supplies, and other administrative requirements.
• Process purchase requests and coordinate approvals as required.
• Source and coordinate with suppliers and vendors regarding quotations, availability, pricing, delivery schedules, and other purchasing concerns.
• Monitor pending purchases and ensure timely delivery of requested items.
• Maintain proper documentation and records of all purchases and procurement transactions.
• Manage and maintain an accurate inventory of all company tools, equipment, office supplies, and other assigned assets.
• Monitor inventory levels and identify items that need replenishment or replacement.
• Conduct regular inventory checks and reconcile physical inventory against records.
• Coordinate with building administration and lessee/tenant administration regarding office-related concerns.
• Handle coordination for building access, maintenance, repairs, permits, deliveries, and other facility-related requirements.

About you

• Bachelor's degree in Business Administration, Office Administration, or a related field preferred.
• At least 1–2 years of experience in administration, procurement, facilities, logistics, or a similar role.
• Strong organizational and coordination skills.
• Good communication and negotiation skills, particularly when dealing with suppliers and service providers.
• Proficient in Microsoft Office, particularly Excel and Word.
• Strong attention to detail and accuracy in maintaining records and inventory.
• Able to manage multiple tasks and coordinate with different departments and external parties.
• Proactive, dependable, and capable of working independently.